IT Taskforce
IT Action Plan (Part III)
Long Term National IT Policy

IX. Organisational Structure

For implementing the IT Action Plans Part-I and Part-II as well as the strategic policies outline in the foregoing the following organizational structure instrumentalities are recommended:

126. Organizational Structures for deriving maximum benefit from convergence
Current technological developments are fast blurring the boundaries between computers, communications and broadcasting. Cable networks can by up gradation of their networks offer telephone services and telephone companies can compete in delivery of broadcasting and video services. In future, there will no longer be distinct data and voice markets, just one for combined data/voice/video. The convergence of the Internet with the telephone and television will also bring in new dimensions in the IT industry. In keeping with these trends organizational structures shall be put in place so as to facilitate the much-needed coherence into the planning and implementation of Information Technology related initiatives at the national level.

127. Adviser to Prime Minister
A key adviser on IT will be appointed in the Office of the Prime Minister in order to give proper emphasis and focus to this area. A separate division with an Information Technology Adviser will be set up in the Planning Commission to provide proper focus on Information Technology related planning.

128. High level Committee
It is important that the process of defining and implementing a vision for the country is adequately structured with key 'enablers' in place. This structure will be insulated to the extent possible form changes at the political level and will also have the credibility and authority to see the process of planning and implementation to its logical conclusion.

At the apex level a High level Committee on Information Technology will be set up both at the Centre and in the States. The Committee should be chaired by the Prime Minister at the Centre and will draw upon the best expertise available internationally. Knowledge has no respect for national boundaries and we must attempt to think and act global, while formulating and concentrating our strategies for the future. Such expertise will be drawn from top level IT practitioners, academics and administrators. Inputs will, inter alia, also be considered, from industry sectors including from Small and Medium Enterprises, the exporting community, the media and mass communication agencies and Non-Governmental Organisations.

129. Task Forces and Committees
Task Forces will be formed under the High Level Committee, which will focus on different areas of specialisation or clusters e.g. Education, Leisure and Tourism, Health care etc. Task Groups will also be formed to address issues like Standards, legal and regulatory matters, funding and management of change.

State Information Technology Committees will be set up in each of the States chaired by the respective Chief Ministers. The composition of the State level committees will be left to the individual states for defining a suitable structure and composition.

130. Chief Information or Chief Knowledge Officers
Each Ministry/Department will have a Chief Informatics/Knowledge Officer for giving the process of informatisation. The Chief Informatics Officer will have the visibility and responsibilities to advise on the design, development and implementation of Information systems.

A Council of Chief Information officers will provide an interagency forum for one design, modernisation, use and implementation of IT applications. The forum will also contribute significantly towards defining standards and practices among government agencies.

131. Interstate IT Forum
It is important to devise an institutional mechanism for states to coordinate and collaborate on on-line projects. An interstate IT forum at the national level is necessary for promoting collaboration across states for delivery of electronic services to the public. The Forum will facilitate transfer of expertise and technology between state governments and will co-ordinate pilot projects. The forum will also be set up a web site for disseminating information among the state governments.

To begin with, a meeting of Chief Ministers will be held at the national level and a co-ordination mechanism will be evolved for rationalisation of policies impinging on the Information Technology sector. The prioritisation of national information Technology flagship applications will be discussed in the forum. States will be encouraged to set up Department of information Technology and Technology organisations. The states will also be asked to prepare their Information Technology plans and accord high priority to the development of information systems and Citizen-IT interfaces.

The Interstate IT Forums will serve as a clearinghouse for strategic ideas on use of Information Technology for better government.